Email Management Solutions
See what the power of email customization can do for your business.
Email That Really Works
Email Routing and Email Relaying are invaluable email management solutions that are often overlooked. If you have an email challenge that you have been unable to resolve to your satisfaction, Message Routing and/or SMTP Relaying may be the solution you've been looking for.
Using a custom email solution can help your business solve quite a few obstacles. Common objectives include:
- Reduce time spent sorting emails
- Copy or redirect emails to the appropriate person or department based on a variety of factors
- Meet data security and compliance standards
- Seamlessly integrate multiple mail servers or other complex email configurations
- Enforce both departmental and company-wide outbound compliance policies
- Resolve bouncebacks and other delivery issues for outbound messages
- Send messages to multiple locations
Many of our clients were told by other providers that the type of messaging solution they needed did not exist. Webservio's skilled engineering team is able to achieve what many email hosts deem 'impossible.' Schedule a free phone consultation today to discuss the email management challenges of your organization, and see how our Message Routing and Message Relaying services can work for you!
Custom Email Routing
Webservio's Email Routing services will deliver messages for the same domain to multiple mail servers or recipients based on customized rule sets. This type of functionality allows you to take control of your company's email and direct messages to the appropriate department or person.
Inbound Email Organization
Email Routing helps an organization keep track of important emails and allows for managerial oversight. For example, you could have a copy of all emails addressed to sales associates also be delivered to sales@yourdomain.com.
Routing solutions are also highly effective at organizing large volumes of emails to ensure important messages are not overlooked. For example, a domain rule could make sure that all emails from priorityclient.com are copied to the assigned account representative.
Policy-Based Compliance and Security
Email Routing can be used in conjunction with email archiving and inbound or outbound encryption as part of your company's data security and compliance measures. Policy-based email signatures or disclaimers can also be added. Different versions can be used depending on the sender, recipient, time of day, month, or other conditions. These types of customized email solutions can really give your business a competitive edge.
Automate Data Entry and Reporting
Email Routing with Artificial Intelligence can be used to parse email information into external applications and programs via API. This means your CRM and reporting apps can be populated with information from your emails automatically. Reduce data entry errors and optimize managerial reporting functions.
Email Routing Features
Multiple routing nodes in at least two geographical locations provide maximum uptime and reliability.
Parse information from email headers and/or content into external applications and programs with API.
Route emails based on virtually any criteria — sender, recipient, domain, subject line, time of day, and more. Route to multiple recipients or servers simultaneously.
Enforce email policies for your entire organization or specific departments, including disclaimers, signatures, encryption, and archiving requirements.
Webservio's Email Routing solutions integrate with your existing mail servers, cloud services, and on-premise systems — no wholesale migration required.
Let's Get Started
If you would like to learn more about Webservio's Email Routing solutions, contact us or schedule a phone consultation today.
SMTP Email Relaying
Webservio's SMTP Email Relaying services are designed to resolve outbound email delivery issues and ensure your messages reach their destination. Whether you're sending from an in-house mail server, a web application, or a cloud-based system, Webservio can provide a reliable relay solution.
Resolve Outbound Delivery Problems
Many businesses experience issues with outbound email delivery — messages ending up in spam folders, blocked by ISPs, or simply not delivered. Webservio's Email Relaying services use dedicated IPs and trusted infrastructure to maximize deliverability.
Centralized Outbound Email Control
Routing all outbound email through a single relay service gives you centralized control over your outbound email stream. Apply outbound filtering, encryption, or compliance policies across your entire organization from one point of management.
Email Relaying Features
Webservio's VPS-based systems relay messages solely for your organization, and they include a dedicated IP so that you are in control of your IP reputation. Cloud-based relaying services are also available.
With a VPS system, it is simple to request additional server resources as needed to accommodate your company's growing email volume. Cloud systems automatically adapt to the load demands. All of Webservio's systems can be quickly deployed within one business day or request Emergency Set-up for deployment of a VPS system within one hour.
In order to utilize Webservio's Email Relaying solutions, it will be necessary to configure a SmartHost on your mail server. This is typical of any type of relaying service and should not be a difficult task for most server administrators. If additional assistance is needed, we offer Extended Provisioning services to provide step-by-step instructions for configuration and testing.
Unlike other hosts, Webservio's Email Relaying services do not put a limit on the number of emails you can send.
By default, outbound filtering is disabled to allow for unhindered relaying. However, Webservio does offer Email Relaying services that include outbound email filtering, including spam/virus filtering, encryption, and/or compliance policy enforcement.
Let's Get Started
If you would like to learn more about Webservio's Message Relaying solutions, contact us or schedule a phone consultation today.
Hybrid Email
Do your email users have different needs? If so, Webservio's Hybrid Email is the best way to provide them with the proper messaging environment while saving money! Give some users the powerful features of Microsoft Exchange, Office 365, or G Suite while others utilize Webservio's Stratamail, a more cost-effective and secure VPS-based email system. Unlike with other hybrid solutions, users on all systems can continue using the same domain!
Best of Both Worlds
Hosted Exchange, Office 365, and G Suite provide enterprise-level functionality for end-users. Your employees can work with one another in a collaborative environment using shared calendars, global address lists, tasks, and notes.
Webservio's StrataMail provides a secure, VPS-based environment with all the features a typical email user needs, including spam/virus filtering, webmail, online calendar and contacts, along with POP and IMAP capabilities.
Seamless Flexibility
Webservio's Hybrid Email gives you the flexibility to choose the options that make sense for your business. For example, you could continue to use an in-house Exchange server for corporate accounts, utilize Office 365 for outside sales reps, and provide Webservio's Stratamail to other employees. Use multiple domains if you wish, keep all users under the same domain name, or have several domains with users on each spread across multiple mail servers. The high-powered features of Webservio's Routing systems allow you to decide what works best for your organization.
Immediate Cost Savings
No matter what type of configuration you choose, Webservio's Hybrid Email with Email Routing is likely to provide a considerable cost savings compared to the cost of keeping all users on your in-house Exchange, or moving all users to a cloud solution.
Customizable Message Routing
In addition to all its other benefits, Webservio's Hybrid Email includes Email Routing. Routing allows you to take control of your company's email and direct messages to the appropriate department or person based on the sender, recipient, or domain.
Hybrid Email Features
Mix and match multiple mail servers or cloud email options, like Office 365, G Suite, and Hosted Exchange. If cost savings is important, you can use Webservio's StrataMail service for basic email users. Either way, you get the flexibility of choice!
Webservio's Hybrid Email will work with most email systems, including your existing on-premise servers.
Hybrid Email comes integrated with Webservio's Message Routing service. Multiple routing systems in at least two geographical locations provide maximum uptime and reliability.
By default, Webservio email hosting comes with the protection of SpamWeeder Premium. If you need more granular and customizable filtering, we have a range of email security services to choose from. Hybrid email will also integrate with your existing cloud-based or on-premise email security systems.
Let's Get Started
If you would like to learn more about Webservio's Hybrid Email solutions, contact us or schedule a phone consultation today.